User fields

Each user has their own profile page which contains information about them. User fields are a way to customise what type of information is shown here.

The standard information present on everyone's profile is first name, last name and email address. Should you wish to capture any information above and beyond this, then new User Fields will need to be configured.

User fields are managed from within the User management dropdown in the top menu bar.

Here you are able to view any existing user fields, and can click 'New user field' to build a new one.

This will take you to the edit screen for a new field where you can start to populate the necessary information.

Setting	Description
Name	The label which is given to this field every time a profile is viewed.
User field type	Specifies what kind of data should be input into this field. Select from one of the options in the dropdown menu provided.
Make this a required field?	Determines whether this field is mandatory or not. If yes then a user will not be able to edit and save the profile until this field has been populated.
Lock this field (non editable by users)?	Specifies whether this field should be editable by the end user or not. If it is locked then only users with the permission (as part of their role) "allow user to edit locked user fields" will be able to make changes.
Who can see this user field?	Allows you to specify which role(s) should be able to view this piece of information on a given profile to which they have access. All defined roles are listed for selection, and all roles chosen will have the ability to view this data on all user profiles to which they have permissions to access. The owner role is used should you wish the owner of the profile to view this information when viewing their own profile. The default selection is all roles which results in this data being visible to all users with permissions to access any given user profile.

When restricting a user field to be visible to specific roles in the system please note this only takes effect when directly viewing someone’s profile. If the user field is used within a form (event type) the data will always be visible.

Save the changes made to this user field and return to the main list. The new user field will now be available to populate on each user's profile. If nothing has been entered on a profile for a field then it simply does not display. This keeps the presentation clean.